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JOB VACANCIES AT GOZIEM CHAMBERS AND LEGAL CONSULTANTS

JOB TITLE: OFFICE MANAGER
JOB LOCATION: ABUJA  

JOB DESCRIPTION
The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.

RESPONSIBILITIES
1. MAINTAIN OFFICE SERVICES

• Main Activities
• Establish standards and procedures
• Organize office operations and procedures
• Supervise office staff
• Prepare time sheets
• Control correspondence
• Review and approve supply requisition
• Liaise with other organisations, agencies and groups
• Maintain office equipment.
  

2. SUPERVISE OFFICE STAFF
Main Activities:

• Assign and monitor clerical and secretarial functions
• Recruit and select office staff
• Orient and train employees
• Provide on the job training opportunities
• Supervise staff
• Evaluate staff performance
• Coaching and disciplining staff

3. MAINTAIN OFFICE RECORDS

• Main Activities
• Design filing system
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Ensure personnel files are up to date and secured
•  
  

4. MAINTAIN OFFICE EFFICIENCY
Main Activities

• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply

KNOWLEDGE:

• Knowledge of office administration
• Knowledge of human resource management and supervision
• Ability to maintain a high level of accuracy in preparing and entering information
• Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.
• Knowledge and use of Management Information packages.

SKILLS:

• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.
• Stress management skills
• Time management skills
  

BUSINESS DEVELOPMENT
Identifying and developing business opportunities for the Company

OVERALL:

• Prepare business plans, proposals, as well as annual work plans
• Lead and develop staff by identifying training needs
• Define and follow-up of yearly, quarterly, monthly, weekly and daily targets
• Develop and implement strategies for new products and service
• Determine new opportunities by analyzing business needs
• Provide direction, guidance to ensure alignment with the Company’s strategies

 
JOB TITLE: ACCOUNT MANAGEMENT

• Increase the involvement with existing client
• Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.
• Serve as a lead facilitator both internally and externally for clients.
  
• Develop and manage client communication tools such as the corporate website

 

JOB TITLE: BUSINESS DEVELOPMENT AND MARKETING

• Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company’s services.
• Further develop multi-tier relationships to organically grow the clients’ accounts.
• Implement business models so as to create new ventures.
• Forecast long and short range market potentials in the Northern region for analysis
• Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
• Organize presentations for these target markets for them to buy in.

QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree or preferably a Master Degree in Business Administration or related courses.
• Minimum of 5 years, preferably with relevant experience in similar industry.
• Excellent negotiation skills.
• High commercial acumen.
  
• Knowledge in Product Development.
• Outstanding needs analysis, positioning, business justification and closing skills.
• Superior presentation and excellent oral and written communication skills.
• Applicants should not be below 30 years of age.

 

METHOD OF APPLICATION
Interested applicants are requested to send their most recent curriculum vitae to: goziemchambers2011@yahoo.com with a letter of intention

Closing Date: 6 /08 /2012.

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